Expert Consultation
Corporate Secretarial
Company secretary and corporate secretarial support
We provide comprehensive company secretary services to ensure your business meets all local requirements in Malaysia.
We can help with:
- Applying for employment and permanent residency
- Providing a nominee director
- Providing an authorized representative (for foreign companies)
- Providing a named company secretary
- Securing a local registered office or correspondence address
- Incorporating private limited and public companies
- Registering foreign companies in other Asia-Pacific regions such as Singapore, Hong Kong, China and Australia
- Registering and renewing representative offices
- Navigating the Securities Commission guidelines and listing requirements of the Malaysian stock exchange (Bursa Malaysia)
- Apply the Malaysian Code on Corporate Governance
- Share consolidation, division and transfers
Company incorporation in Malaysia
Selecting the appropriate business structure is a critical decision influenced by several key factors. These include your business purpose, tax implications (such as SST obligations), incorporation costs, and ongoing compliance requirements. You should also consider your funding needs, eligibility criteria (e.g., a private limited company requires a resident director, shareholder, and qualified company secretary), liability protection, and the intended duration of your business operations. Each structure carries its own long-term financial and legal implications, so choosing wisely from the outset is essential.
BoardRoom company incorporation team also helps with:
- Apply to SSM for the use of your proposed company name
- Respond to queries from SSM, if received
- Receive approval from SSM for the reservation of the company name, which is held for 30 days from the approval date
- Submit application documents for registration of the company, including preparing photocopies and director/shareholder details
- Handle any queries from SSM, if received
- Receive approval from SSM
- Obtain a Notice of Registration, if required
- Apply for necessary permits, licenses and certificates
- Appoint a director
The maximum time it takes to form an entity in Malaysia is usually about two weeks, barring any queries from the CCM and documentation delays.
If you are establishing a representative office, we can help you obtain swift incorporation approval through MIDA.
Governance and statutory compliance reporting
Meet all your corporate requirements both in Malaysia and throughout the Asia-Pacific region.
We can help with:
- Statutory and regulatory compliance requirements in Malaysia, Singapore, Hong Kong, China and Australia
- Safely updating and filing statutory registers, minute books and business records
- Communicating changes to your business or corporate structure to statutory authorities and regulatory bodies in an accurate and timely manner
- Developing board and shareholders’ resolutions
- Participating in board and shareholders’ meetings and taking minutes
- Reviewing and preparing corporate governance reports for inclusion in annual reports
- Preparing and submitting Annual Returns, Exemption Applications, and Financial Statements in compliance with the mandatory phased submission requirements for all companies through the Malaysian Business Reporting System 2.0 (MBRS 2.0) digital platform
- Reporting and compliance requirements in relation to the Malaysia, Singapore, Hong Kong, China and Australia stock exchanges
Corporate Governance Advisory Services
BoardRoom offers a comprehensive range of end-to-end corporate governance advisory services for listed companies in Malaysia to ensure that your policies and practices remain relevant and adhere to Listing Requirements, Companies Act, Code of Corporate Governance and Malaysian Anti-Corruption Commission (MACC) Act.
We can help with:
- Performing gap analysis of your company’s corporate governance framework
- Drafting and reviewing the board charter and the terms of reference for board committees
- Drafting and reviewing your company’s Corporate Governance Report, Corporate Governance Statement and Sustainability Report to ensure they are compliant, and assisting with responses to queries from Bursa Malaysia in relation to the reports
- Drafting and reviewing board policies, including those on insider trading, board diversity, fit and proper, related party transactions, conflict of interest, whistleblowing, anti-bribery and corruption, investors relations, sustainability, code of conduct and ethics
- Carrying out structured and confidential board effectiveness evaluation of your board, board committees and individual directors. This 360 -degree assessment helps provide candid feedback and objective assessment and thereafter identify positive aspects as well as areas for improvements
Winding up of company and business liquidation
The BoardRoom team helps take unnecessary stress out of winding up your company. By providing expert advice and support, we will ensure the process is smooth and efficient, and compliant with local regulations.
We can help with:
- Business deregistration and closure
- Striking off/winding up a local company or foreign-owned branch/subsidiary
- Voluntarily liquidating a business.
Pre-IPO Services
As an integrated service provider, we help lay the groundwork for a successful listing by conducting strategic gap analysis, offering regulatory guidance, and ensuring listing-readiness.
We can assist with:
- Conducting gap analysis to assess IPO-readiness and identify areas for improvement
- Advising on IPO timelines, Bursa Malaysia requirements, and regulatory obligations
- Guiding companies on share issuance procedures and compliance with listing standards
- Coordinating with the Securities Commission, Bursa Malaysia, and other key stakeholders during the preparatory phase
Sustainability Services and Advisory
BoardRoom’s expert sustainability consultants, with over 20 years of experience in legal, compliance, and sustainability across Malaysia and APAC, can help you craft tailored frameworks, roadmaps, and strategies. We empower your business with sustainable ESG solutions that drive long-term profitability and compliance.
Sustainability Reporting and SAAS Driven Solution
We can provide:
- Comprehensive Sustainability Reporting: Seamless, structured, and strategic sustainability reporting that complies with all relevant laws, rules, regulations, and standards, enhancing stakeholder value and company profitability.
- AI-Driven Solution: Utilises a cutting-edge, SaaS-based approach with AI to provide precise, end-to-end sustainability solutions, ensuring responsible business operations and commercial rewards.
- Outsourcing Benefits: Offers cost-effective outsourcing of SSA management, allowing businesses to focus on core operations while experts handle sustainability strategy, compliance, and stakeholder expectations.
- Stakeholder Engagement: Manages rapidly changing stakeholder expectations (from customers, regulators, and investors) with timely and responsive strategy implementation and reporting.
- Collaboration with Bursa Malaysia CSI Platform: Aligns with the ISSB IFRS S1 (Financial) and S2 (Climate-Related Disclosures) standards through partnership with Bursa Malaysia’s Centralized Sustainability Intelligence (CSI) platform for accurate reporting.
Sustainability Advisory and training
We can assist with:
- Sustainability Frameworks and Roadmaps: Assists in setting sustainability goals using ESG frameworks, including decarbonisation strategies, adherence to UN Guiding Principles on Business and Human Rights (UNGPs), and compliance with Corporate Governance codes.
- Expert Advisory for Systemic Risks: Provides guidance to navigate sustainability-related systemic risks (e.g., climate risks, social compliance, anti-bribery, cybersecurity, and personal data laws) as identified in the World Economic Forum’s Global Risk Report.
- Tailored Sustainability Strategies: Leverages over 20 years of expertise in legal, compliance, and sustainability across APAC jurisdictions to develop and implement customized sustainability frameworks, roadmaps, and strategies for long-term profitability.
- Triple Bottom Line Focus: Emphasises the business framework of People, Planet, and Profit to balance financial performance with social and environmental impact.
- Attracting Investors and Consumers: Enhances share and market value through transparent sustainability reporting and precise gap analysis, appealing to investors and consumers globally.
- Customized Training Programs: We understand that every business is different, hence we tailor our workshops and courses to equip your team with the knowledge and skills to implement and manage your sustainability initiatives
Best in class technology
At BoardRoom, our business solutions are powered by best-in-class proprietary technology. Each tool is purpose-built with privacy and security at its core, ensuring that our clients receive solutions that are not only effective but also trustworthy and reliable.
Awards and certifications
At BoardRoom, we uphold the highest standards of industry professionalism. Our organization and experts hold certifications from internationally recognized professional bodies, a commitment to excellence that has been recognized through numerous prestigious awards over the years
Our Global Presence
With deep-rooted presence across APAC and beyond, we support your business wherever it grows.
Singapore
Malaysia
Australia
Hong Kong
China
Vietnam
Thailand
Indonesia
Philippines
India
UAEDubai
Taiwan
South Africa
Mauritius
British Virgin Islands
Cayman Islands