The Problems You Face at Every Meeting? BoardRoom Solves Them

BoardRoom: The Trusted Partner for Singapore’s Most Important Meetings

Shareholder meetings today are more than a formality. They are high-stakes events where every detail counts. With multiple elements across physical and hybrid formats, the margin for error is slim. Even well-planned meetings can unravel quickly.

A sudden increase in attendance can leave you without enough seats, refreshments, or polling devices. Meanwhile, lower turnout means wasted catering and inflated costs. And, choosing between manual or digital polling brings uncertainty, especially when technical issues can disrupt the process.

Hybrid meetings present an additional layer of complexity. Remote participants must be able to log in, participate, and vote without interruption. One missed email, audio glitch, or login issue can damage trust and impact the entire experience.

This is why companies turn to BoardRoom. We work closely together with companies to ensure meetings run seamlessly and smoothly.

Designed to Solve Real Problems

BoardRoom has helped thousands of companies navigate these exact challenges. Our approach covers every stage of the meeting lifecycle, from pre-event logistics to post-meeting compliance.

Pre-Meeting

Venue selection with flexibility to accommodate attendance fluctuations
Remind clients on planning their contingency strategies
Polling method advice and setup, including manual, electronic, or BYOD options
Proxy lodgement, pre-registration authentication, and dry run coordination

Meeting Day

(Physical & Hybrid)

Registration and attendance management for both in-person and virtual participants
Polling execution with fully auditable systems
Prepared responses to technical disruptions, arrivals after meeting has concluded, or unexpected changes

Post-Meeting

Timely delivery of accurate, fully compliant reports and voting results

BoardRoom delivers seamless, compliant General Meetings, whether they're physical, virtual, or hybrid, through expert execution and secure, auditable technology. From high turnout to technical complexity, we anticipate and address issues before they arise, ensuring your meeting runs smoothly without a hitch.

Why Leading Companies Trust BoardRoom

BoardRoom is the leading Share Registry Services provider in Singapore, supporting over 80 percent of SGX large-cap companies. In April 2025 alone, we managed almost 50% of all AGMs in Singapore, including 132 meetings in the final week.

We are more than a service provider. We are a meeting partner who ensures every step is executed with control, credibility, and full compliance.

Our teams across Singapore, Hong Kong, Malaysia, and Australia bring deep regional expertise and operational consistency for companies listed on SGX, HKEX, ASX, and BURSA.