Month: July 2025

The Problems You Face at Every Meeting? BoardRoom Solves Them

The Problems You Face at Every Meeting? BoardRoom Solves Them

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Meetings, But Seamless
 

BoardRoom: The Trusted Partner for Singapore’s Most Important Meetings
 

Shareholder meetings today are more than a formality. They are high-stakes events where every detail counts. With multiple elements across physical and hybrid formats, the margin for error is slim. Even well-planned meetings can unravel quickly.

A sudden increase in attendance can leave you without enough seats, refreshments, or polling devices. Meanwhile, lower turnout means wasted catering and inflated costs. And, choosing between manual or digital polling brings uncertainty, especially when technical issues can disrupt the process.

Hybrid meetings present an additional layer of complexity. Remote participants must be able to log in, participate, and vote without interruption. One missed email, audio glitch, or login issue can damage trust and impact the entire experience.

This is why companies turn to BoardRoom. We work closely together with companies to ensure meetings run seamlessly and smoothly. 
 
 

Designed to Solve Real Problems

BoardRoom has helped thousands of companies navigate these exact challenges. Our approach covers every stage of the meeting lifecycle, from pre-event logistics to post-meeting compliance.
 

Pre-Meeting
  • Venue selection with flexibility to accommodate attendance fluctuations
     
  • Remind clients on planning their contingency strategies
     
  • Polling method advice and setup, including manual, electronic, or BYOD options
     
  • Proxy lodgement, pre-registration authentication, and dry run coordination
 

Meeting Day

(Physical & Hybrid)
  • Registration and attendance management for both in-person and virtual participants
     
  • Polling execution with fully auditable systems
     
  • Prepared responses to technical disruptions, arrivals after meeting has concluded, or unexpected changes
 

Post-Meeting
  • Timely delivery of accurate, fully compliant reports and voting results
 

BoardRoom delivers seamless, compliant General Meetings, whether they're physical, virtual, or hybrid, through expert execution and secure, auditable technology. From high turnout to technical complexity, we anticipate and address issues before they arise, ensuring your meeting runs smoothly without a hitch.
 

Why Leading Companies Trust BoardRoom

BoardRoom is the leading Share Registry Services provider in Singapore, supporting over 80 percent of SGX large-cap companies. In April 2025 alone, we managed almost 50% of all AGMs in Singapore, including 132 meetings in the final week.

We are more than a service provider. We are a meeting partner who ensures every step is executed with control, credibility, and full compliance.

Our teams across Singapore, Hong Kong, Malaysia, and Australia bring deep regional expertise and operational consistency for companies listed on SGX, HKEX, ASX, and BURSA.
 
 

Let’s make your next meeting flawless. Contact us today to get started.
CONTACT OUR MEETING SERVICES TEAM
 

 

Copyright © 2025 Boardroom Pte Ltd.
All rights reserved.

Our mailing address is: [email protected]
 

Case Study: How BoardRoom Malaysia Enabled a Successful ACE Market Transfer Listing for Lim Seong Hai Capital Berhad listed on LEAP Market

Case Study How BoardRoom Malaysia Enabled a Successful ACE Market Transfer Listing for Lim Seong Hai Capital Berhad listed on LEAP Market

Case Study: How BoardRoom Malaysia Enabled a Successful ACE Market Transfer Listing for Lim Seong Hai Capital Berhad listed on LEAP Market

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Client Profile

Our client, Lim Seong Hai Capital Berhad, is a full-fledged construction company offering a comprehensive range of construction and engineering works, construction related services and solutions, property development and facilities management. Underpinned by their BEST Collaboration Framework and through strategic acquisitions, our client has strengthened its position and presence in the construction sector. It was listed on the LEAP Market in July 2021. To accelerate its growth and to prepare the Group to embark on large scale nation building projects, our client sought to transfer their listing from the LEAP Market to the ACE Market of Bursa Malaysia. This move aimed to enhance their brand reputation, access a broader investor base, access to equity and debt market and to unlock greater shareholder value.

Background on LEAP Market

Bursa Malaysia’s LEAP Market is limited to Sophisticated Investors who are deemed to have better knowledge on the potential risk and return of companies listed in this market. Sophisticated Investors include high-net-worth individuals with personal assets exceeding RM3 million or an annual income above RM300,000 (or RM400,000 jointly with a spouse), as well as corporations, partnerships, and trust companies with net assets or managed assets exceeding RM10 million.

To maximise the company’s growth potential and market liquidity of its stock, our client would need to expand its investor base beyond the LEAP Market into the ACE Market.

Challenges and Solutions

To facilitate the listing transfer, our client needed to meet the following requirements:

Regulatory Compliance & IPO Listing Requirements
Transitioning from the LEAP Market to the ACE Market required strict adherence to Bursa Malaysia’s Listing Requirements and the Companies Act 2016. Ensuring corporate governance compliance and regulatory approvals was critical to a seamless listing process. Although our client’s management team possessed the capabilities and expertise to manage the transition with the support from their Investment Bank, a successful IPO demands meticulous documentation and deep regulatory insight.

BoardRoom played a central role in this process by supporting the client’s compliance with the Listing Requirements and Companies Act 2016. This included facilitating orderly board approval processes, conducting meetings, drafting minutes, and ensuring statutory compliance with Bursa Malaysia and the Companies Commission of Malaysia (CCM). In addition, BoardRoom provided ongoing updates on relevant regulatory changes and best practices, along with a full suite of corporate secretarial solutions.

Corporate Governance & ESG Alignment for IPO Listing
Our client had integrated many of the best practices from the Malaysian Code on Corporate Governance into their business operations and company culture. For example, half of the Board comprise of independent directors, and they also maintain 40% female board representation.

Post-IPO, ongoing enhancements remain important. As their company secretary, BoardRoom continues to review and strengthen their corporate governance practices during the preparation of Annual Reports and Corporate Governance Reports.

Investor Engagement and Shareholder Transition for IPO
Shifting from a market limited to Sophisticated Investors to a broader pool of investors on the ACE Market required careful stakeholder coordination. Our client needed to ensure smooth shareholder transitions and maintain investor confidence throughout the process.

BoardRoom has been their share registrar since their listing on the LEAP Market. All their meetings, corporate exercises and share registry matters were handled by the BoardRoom team. With deep familiarity of the company’s shareholder base and end-to-end involvement in their corporate lifecycle, BoardRoom was in the best position to manage their listing transfer to the ACE Market seamlessly. Our Share Registry team facilitated the suspension of existing shares on the LEAP Market and managed the issuance of new share certificates to represent both the existing shareholders’ holdings and the new IPO shares listed on the ACE Market. Throughout the process, we ensured clear, timely and transparent communication with shareholders, providing guidance on the listing transfer, responding to enquiries, and issuing formal notices and updates to maintain investor confidence and minimise disruptions.

BoardRoom Malaysia’s Strategic Support for IPO

With both corporate secretarial and share registry services under one roof, BoardRoom Malaysia delivers an integrated solution for companies preparing to go public. This seamless coordination between the teams helped our client manage critical IPO milestones efficiently, minimising friction, ensuring compliance, and streamlining communication across stakeholders.

Key areas of support included:

Regulatory Compliance & Corporate Secretarial Support

  • Ensured compliance with Bursa Malaysia’s requirements.
  • Oversaw board approvals, governance frameworks, and regulatory filings.
  • Provided guidance on corporate governance best practices.

Seamless Shareholder Transition & IPO Subscription Management

  • Managed suspension and transfer of shares in coordination with Bursa Malaysia.
  • Facilitated IPO subscription via BoardRoom’s proprietary BoardRoom Smart Investors Portal (BSIP).
  • Enabled investor applications through multiple channels to maximise investor reach and participation:
    • Public investors: They subscribed via Electronic Share Application (ESA) and Internet Share Application (ISA) platforms.
    • Pink Form & MITI category investors: They used BSIP for seamless application processing.
    • Issuing House services: BoardRoom handled the basis of allotment and balloting process to determine on the successful application by using our Issuing House system, prior to the allotment of IPO shares.

Key Outcomes

BoardRoom’s integrated approach delivered measurable results across regulatory compliance, shareholder transition, and investor engagement, culminating in a successful and seamless IPO journey for our client:

Strong Market Response
The IPO public share category received an 11.88x oversubscription rate.

Efficient Shareholder Transition
The transfer listing process, initiated in June 2023, was on track and completed by March 2025.

Seamless Regulatory Compliance
BoardRoom ensured our client’s full adherence to Bursa Malaysia’s regulations, avoiding delays and compliance risks.

Enhanced Investor Confidence
The smooth IPO subscription management strengthened trust among investors, and in turn, their brand reputation.

About BoardRoom

850
Dedicated Team Members

BoardRoom offers leading business solutions, including corporate and advisory services, in the Asia-Pacific region. We provide accurate, prompt and reliable corporate solutions for every element of your business.

Over 50
Years of Proven Track Record

BoardRoom takes your business further, faster, at all stages, with an integrated suite of corporate solutions driven by innovation and technology.

7,300+
Clients Globally

Our team of experienced professionals has the comprehensive local knowledge and commercial experience you need to grow your business in the Asia-Pacific region.

Driving IPO Success with BoardRoom

By leveraging BoardRoom Malaysia’s expertise in IPO, corporate secretarial and share registry services, our client, Lim Seong Hai Capital Berhad successfully navigated the complexities of transferring its listing to the ACE Market. With enhanced visibility and access to a wider investor base, they are well-positioned for future growth in the construction sector.

Find out what other companies we’ve supported through their IPO journey.

Looking to IPO or transfer your listing? As an integrated corporate services provider, BoardRoom offer end-to-end solutions to streamline your listing and post-listing compliance.

Contact us to find out how we can support your listing journey.

Related Case Studies

Case Study How BoardRoom Malaysia Enabled a Successful ACE Market Transfer Listing for Lim Seong Hai Capital Berhad listed on LEAP Market

Case Study: How BoardRoom Malaysia Enabled a Successful ACE Market Transfer Listing for Lim Seong Hai Capital Berhad listed on LEAP Market

How BoardRoom Malaysia facilitated a successful IPO transfer listing from the LEAP Market to the ACE Market, ensuring regulatory compliance ... Read More
Case Study –Streamlining and Standardising Accounting Processes Across Multiple Entities for a Leading Infrastructure Development Firm

Case Study –Streamlining and Standardising Accounting Processes Across Multiple Entities for a Leading Infrastructure Development Firm

Learn how to streamline processes, improve financial reporting and group-level consolidation for better strategic decisions across Multiple Entities ... Read More
Case Study Navigating Payroll Complexities in the Retail Sector

Case Study: Navigating Payroll Complexities in the Retail Sector

Explore how a leading Hong Kong retailer reduced payroll processing time and improved payroll accuracy ... Read More

Main Market PLCs Must File by 31 Aug – Are You Ready?

Main Market PLCs Must File by 31 Aug – Are You Ready?

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Reminder to submit returns early
 

Ensure Timely Compliance: File Your Semi-Annual Returns by 31 August 2025
 

As the 31 August 2025 deadline approaches, this is a timely reminder for all Public Listed Companies (PLCs) on Bursa’s Main Market to prepare and submit their mandatory semi-annual returns.

To help you stay on track, here’s a quick checklist to guide your preparation:

  • Directors’ details and shareholdings or security account holders
  • Analysis of shareholdings or security account holdings of the company
  • Substantial shareholders
  • Top 30 shareholders or security account holders
  • Group & companies’ employees in percentages
  • Diversity composition of the board & senior management
  • Compliance with corporate governance requirements
  • Level of public shareholding spread
 

Need Help With Your Semi-Annual Filing?

If you require assistance with your submission or have any questions, please reach out to your client manager or click the button below to contact our team. Engaging early ensures a smoother process and helps avoid last-minute complications.
 
CONTACT US NOW
 

 

Copyright © 2025 Boardroom Pte Ltd.
All rights reserved.

Our mailing address is: [email protected]
 

Why choosing the right corporate service provider in Singapore is critical for business growth

Why choosing the right corporate service provider in Singapore is critical for business growth

Why choosing the right corporate service provider in Singapore is critical for business growth

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In Singapore’s dynamic business environment, navigating regulatory complexities and ensuring operational efficiency are paramount for sustained growth. As businesses expand and evolve, reliable compliance, governance, and critical administrative support become increasingly crucial. Selecting the right corporate service provider is not only an operational decision; it’s a strategic move that can significantly impact your company’s trajectory.

BoardRoom is a trusted partner for over 7,300 companies across Asia Pacific, offering comprehensive corporate services that empower businesses to thrive in a competitive landscape. BoardRoom helps companies stay compliant and reduce risk, at the same time supporting companies that need to scale effectively in the region.

Let’s explore why choosing the right corporate service provider in Singapore is one of the most significant decisions a company can make for successful business growth.

What is a corporate service provider?

A corporate service provider offers a suite of professional services designed to help businesses manage their non-core functions efficiently. These services include corporate secretarial, company incorporation, accounting and bookkeeping, tax compliance and filing, payroll management and HR solutions. By outsourcing these functions, companies can focus on their core competencies while ensuring compliance and operational excellence across the board.

So, what does a corporate services provider do? Engaging a corporate service provider is a strategic move that facilitates:

  • Regulatory compliance: Staying ahead of evolving legal and governance requirements.
  • Operational efficiency: Streamlining administrative processes to increase productivity.
  • Risk mitigation: Reducing exposure to compliance-related risks.
  • Scalability: Adapting support services to match as the business grows and expands.
  • Integrated solutions: Accessing a full suite of corporate services, including company incorporation, tax, payroll, governance, and sustainability support, from a single provider.

“We take care of everything from day one when a company is born to every milestone along its growth journey,” says Alex Lee, Chief Operating Officer, BoardRoom Asia. “From incorporation, compliance, and corporate restructuring to transitioning to a new chapter, we’re with the business at every step.”

Choosing the right provider ensures that these areas are managed effectively, laying a solid foundation for sustainable growth. Corporate service providers can support a company’s growth, serving as a sounding board for business structuring, regional expansion and even board governance strategies.

This is particularly important in Singapore, where evolving regulatory standards, such as sustainability disclosures, are becoming a focal point for investors and regulators alike. A forward-looking provider will help clients anticipate changes and stay ahead of compliance deadlines.

Corporate service provider

Benefits of engaging a corporate service provider

Outsourcing corporate services offers numerous advantages that contribute to a company’s success:

Cost efficiency

By outsourcing business functions, such as payroll, companies can reduce overhead costs associated with hiring and training in-house payroll staff. This approach allows for better resource allocation to strategic initiatives. Outsourced payroll services can support timely, accurate payroll processing that complies with local laws, reducing risk and saving your team valuable time.

Regulatory compliance

Corporate services firms like BoardRoom possess in-depth knowledge of local regulations, ensuring that your business complies with statutory requirements. Corporate secretarial experts play a critical role in managing governance obligations. An integrated governance model improves visibility and helps to reduce risk, improve efficiency and ensure consistency in meeting local regulatory demands

Scalability

As your business grows, a corporate service provider can adjust the level of support to match your evolving needs. This flexibility enables seamless scaling without the challenges of expanding or reducing internal teams. With a corporate services partner, you can scale up or down easily, without worrying about internal headcount. This is especially valuable in areas like accounting, where scalable and compliant solutions can significantly reduce operational pressure. As Yang Shuzhen, Director of Regional Accounting Services at BoardRoom Group, explains, “BoardRoom’s accounting services are built to be scalable, cost-efficient and compliant, making it easier for growing businesses to focus on their core operations.”

Business continuity

Outsourcing reduces dependency on key personnel, mitigating risks associated with staff turnover. Engaging corporate management services can help ensure continuity and maintain operational stability during transitions.

Technology

Corporate service providers adopt advanced technology platforms to streamline service delivery, automate repetitive tasks, and ensure robust data security. By utilising digital tools such as payroll software, cloud-based accounting software, e-polling systems during AGMs, employee share plan software and compliance dashboards, corporate service providers enhance businesses’ decision-making capabilities through improved efficiency, accuracy, and transparency. Partnering with a tech-enabled provider grants businesses access to enterprise-grade systems, eliminating the need for expensive internal infrastructure or dedicated IT teams.

BoardRoom’s integrated suite of corporate services

BoardRoom’s integrated suite of corporate services

Relying on multiple service providers often leads to fragmentation, misaligned processes, rising costs, and increased compliance risks that slow your momentum as you scale.

The OneBoardRoom Advantage changes that.

With the OneBoardRoom Advantage, you can consolidate all your corporate services needs under one dedicated expert who can support your business through your entire business lifecycle. At BoardRoom, our global network of 19 partners and our strong team of experts can help deliver accurate, compliant and consistent results. This ensures continuity, stability and capability to navigate complex challenges.

We provide an integrated suite of corporate services including:

Corporate secretarial and share registry services

BoardRoom’s corporate secretarial and share registry services ensure companies meet statutory compliance and uphold corporate governance standards. Services include managing shareholder meetings, annual regulatory filings, and maintaining corporate records.

Accounting and taxation

Expertise in financial reporting and accounting, tax advisory, and compliance is essential for business success. BoardRoom assists with GST, corporate tax filings, and audit preparation, ensuring accurate and timely financial management. Our capabilities also extend to complex cross-border tax matters, including transfer pricing, global mobility tax and other international tax advisory services.

Payroll and HR solutions

Payroll services and HR solutions streamline employee compensation and benefits management. BoardRoom’s services ensure adherence to local statutory obligations, enhancing operational efficiency.

Company incorporation and business setup services

BoardRoom’s incorporation services make setting up a business straightforward and compliant. We support companies with the corporate services needed for effective business structuring, navigating regulatory requirements, and meeting corporate governance standards, ensuring a smooth and efficient start to operations or when expanding into new markets.

Business restructuring

BoardRoom supports businesses during restructuring by providing the corporate services needed to ensure tax efficiency, regulatory compliance, and readiness for growth. This includes assisting with ownership structure changes, governance frameworks, and legal entities. Our services are often engaged during strategic transitions such as preparing for an IPO, facilitating a merger or acquisition, attracting investment, or planning for succession or business exit.

Strategic corporate services in Singapore to support business growth and compliance

In addition to these services, BoardRoom also supports companies in sustainability reporting and disclosure requirements. With sustainability frameworks gaining traction across Southeast Asia, companies increasingly seek guidance to develop policies, implement reporting mechanisms, and remain compliant with investor expectations.

Furthermore, BoardRoom’s experience in managing IPO readiness and listed company compliance makes it a strategic partner for businesses eyeing future listings. From pre-IPO structuring to post-listing compliance with SGX requirements, BoardRoom offers specialist guidance every step of the way.

Why choose BoardRoom as your corporate service provider?

BoardRoom has built a strong reputation as a leading corporate service provider in Singapore and across the Asia-Pacific region. With over 60 years of experience in governance, compliance, and business efficiency, our highly experienced team brings proven expertise to every client engagement. Many of our professionals have been with the firm for years, offering deep institutional knowledge that ensures continuity, stability, and the ability to navigate complex challenges. Coupled with our nimble, flat organisational structure and robust technology platforms, we deliver efficient, high-quality service that helps clients operate more effectively and achieve substantial cost savings.

BoardRoom’s ability to deliver comprehensive, end-to-end corporate solutions under one roof sets us apart. This integrated approach simplifies client operations, reducing the need to engage multiple vendors and ensuring consistency across all business functions, which can provide substantial cost savings to clients.

BoardRoom’s success is reflected in our client base. We have supported more than 7,300 companies, including many multinational corporations, throughout their corporate journeys. Our global network and reach, combined with deep local knowledge across Asia Pacific, make us an ideal partner for businesses with cross-border ambitions, helping them navigate the complexities of operating in diverse regulatory environments.

Choosing BoardRoom means partnering with a provider committed to your business’s long-term success. Rather than a transactional provider, BoardRoom invests time in understanding a client’s growth trajectory, industry-specific needs, and internal processes. This consultative approach enables tailored solutions, from helping family-owned businesses professionalise their governance and prepare for IPOs, to guiding global firms entering new markets.

“We don’t just deliver services – we partner with our clients to help them grow, expand, and adapt,” says Angeline Aw, BoardRoom Group CEO. “Our team becomes an extension of yours, ensuring your governance, compliance, and strategic operations run smoothly across every market.”

The company’s regional integration also means that clients expanding into the Asia Pacific region can enjoy consistent service quality and reporting standards across all jurisdictions, reducing complexity and enhancing control.

Empower your business with the right corporate service provider

In the competitive landscape of Singapore’s business environment, aligning with a specialist corporate service provider is vital for sustainable growth. BoardRoom’s comprehensive services, industry expertise, and commitment to excellence position us as the ideal partner to support your business objectives.

Take the first step towards streamlined operations and strategic growth. Contact BoardRoom today to learn how our services can be tailored to your business needs.

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